Technology

How to Protect Your Digital Content

Tips on safeguarding your files from hackers.

When your photos, slides and videos have been converted to digital files, your next task is to organize and store them so they’re backed up and safe from hackers, a virus or a technical mishap. This is also a good time to corral the digital photos scattered among various computers, phones and e-mail accounts.

Organize. Start by collecting the digital images in a photo-organization program, such as Picasa or iPhoto, that will allow you to organize, label and edit your images. Both Picasa and iPhoto are nondestructive programs, meaning they don’t compress the files and lose data each time an item is saved. Name each file to help you find it later. The Association of Personal Photo Organizers recommends a year-month-day-event format to make searching easier. You can also add the names of people, where the photo was taken or other keywords by using the “info” feature in iPhoto or adding captions and tags in Picasa.

Back up. To protect your collection for posterity, redundancy is key. You can keep files on your computer for easy access, but to prevent losing them to natural and technological disasters, back them up both offline and in the cloud. You can back up files on an external hard drive (disconnect it from your computer after each backup) or burn the files to archival-quality, “gold” CDs or DVDs. These discs resist oxidation, corrosion and scratches and last longer than traditional discs. A cloud service such as Dropbox ($10 a month for 1 terabyte of storage) adds another layer of safety.

Store. You may want to keep the original photos, or at least some of them. In addition to the emotional reasons for not tossing the originals, some people keep them indefinitely in case new technology improves scanning abilities, says Curtis Bisel, founder of Scanyourentirelife.com. Keep the originals in acid- and lignin-free boxes or envelopes. You can find protective storage options at Gaylord Archival, Hollinger and University Products.

Most Popular

Dying Careers You May Want to Steer Clear Of
careers

Dying Careers You May Want to Steer Clear Of

It’s tough to change, but your job could depend on it. Be flexible in your career goals – and talk with your kids about their own aspirations, because…
September 13, 2021
5 Top Dividend Aristocrats to Beef Up Your Portfolio
dividend stocks

5 Top Dividend Aristocrats to Beef Up Your Portfolio

The 65-member Dividend Aristocrats are among the market's best sources of reliable, predictable income. But these five stand out as truly elite.
September 14, 2021
7 Best Commodity Stocks to Play the Coming Boom
commodities

7 Best Commodity Stocks to Play the Coming Boom

These seven commodity stocks are poised to take advantage of a unique confluence of events. Just mind the volatility.
September 8, 2021

Recommended

17 Free or Cheap Things to Do With Your Kids During the COVID-19 Pandemic
Raising Money-Smart Kids

17 Free or Cheap Things to Do With Your Kids During the COVID-19 Pandemic

We’ve got lots of kid-friendly activities to do at home that will keep your family safe and your finances sound.
September 8, 2021
10 New Products Apple Could Release This Fall
Technology

10 New Products Apple Could Release This Fall

Here’s what we think Apple is going to announce at its Sept. 14 event, from sure bets like the iPhone 13 to longshots like an all-new MacBook Air.
September 7, 2021
Complain and Be Heard
Smart Buying

Complain and Be Heard

Getting our money back for the extended warranty and gap insurance we didn't want took patience and persistence.
August 31, 2021
A Fund for Betting on Infrastructure
Becoming an Investor

A Fund for Betting on Infrastructure

The SPDR S&P Kensho Intelligent Structures ETF invests in both industrials firms and new technologies for clean energy.
August 26, 2021